NY HELP No

Agency Public Employment Relations Board

Title Administrative Assistant 2

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 15

Bargaining Unit M/C - Management / Confidential (Unrepresented)

Salary Range From $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address PO Box 2074, Empire State Plaza

Agency Building 2, Floor 18

City Albany

State NY

Zip Code 12220

Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of Microsoft Word, Power Point, Teams, Outlook, Access, and Excel. Excellent customer service, business writing, and office management experience. Preferred experience: Knowledge and understanding of NYS Labor Law (Taylor Law); experience rendering direct administrative assistance to lawyers, courts, and administrative law judges; the ability to run reports from a variety of database systems. Excellent judgement skills and the ability to handle sensitive matters with confidentiality.

Duties Description Under the direction of the Directors of Private and Public Employment Practices & Representation, the incumbent will perform a full range of administrative services within the division.• Functions independently to provide administrative support to both the Office of Public and Private Representation. This includes, but is not limited to, answers phone, greets visitors, operates office equipment, maintains office scheduling, coordinates meetings, research information, contributes to committee work, creates conference material. • Knowledgeable in the Taylor Law (Public Employees’ Fair Employment Act) and applies this knowledge to real-time scenarios. • Handle time-sensitive tasks in an efficient and timely manner. • Reviews work done by others to check for proper spelling, grammar, formatting and recommends revisions when necessary. • Work closely with the Director’s to process incoming Representation matters. • Performs a preliminary examination of each filing and enters cases in database or case management system. • Alerts manager to basic procedural deficiencies. • Ability to learn and understand PERB processes and the Public Sector Rules of Procedure.• May participate and contribute to committee work. • Prepares, proofreads, and disseminates deficiency notices and decisions. • Screens incoming phone calls, explains deficiencies and successfully resolves issues. • Acts as a professional liaison with clientele in all matters related to the Division.• Develop the ability to train staff members in the administrative procedures of the Division.• Open, read, route, and distribute incoming mail or other materials. • Coordinate travel arrangements for division staff and prepare travel reimbursements and reconciliations via the Statewide Financial System (SFS)• Establish and maintain effective working relationships with staff at all levels within the organization.• Other administrative duties as assigned.

Additional Comments If interested in this position, please forward a cover letter indicating how you meet the minimum qualifications for this position and your resume’ to the attention of Sandra Koslow at perbinfo@perb.ny.gov by June 3, 2024. Be sure to indicate the position title and location in the subject line of your email.

Some positions may require additional credentials or a background check to verify your identity.

Name Sandra Koslow

Telephone 518-457-2676

Fax

Email Address perbinfo@perb.ny.gov

Address

Street P.O. Box 2074, Empire State Plaza

Agency Building 2, Floor 18 & 20

City Albany

State NY

Zip Code 12220

Notes on Applying PERB is an equal opportunity employer and does not discriminate on the basis of race, age, ethnicity, disability, sexual orientation, gender, military status, religion or any other prohibited category.New York State is an Equal Opportunity employer committed to ensuring workplace diversity and equal opportunity for persons with disabilities. If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact PERB at (518)457-0974.